DUTIES OF THE FIRST VICE-PRESIDENT: The First Vice-President shall assist the President in the discharge of his duties while the Lodge is assembled. In the absence of the President, the power and duties of the office of President shall be exercised by the First Vice President. The First Vice President shall succeed to the office of President in the event of death, resignation or other permanent vacancy of such office during an unexpired term thereof. He shall appoint the minority of each committee with the advice and consent of the Board of Directors, and shall be Chairman of the Membership Committee.
DUTIES OF THE SECOND VICE-PRESIDENT: In the absence of the First Vice- President, the Second Vice-President will assume the office of First Vice President. In the absence of both the President and the First Vice-President, the Second Vice-President shall exercise the duties of the President. Second Vice-President Clinch also heads the Special Events committee.
DUTIES OF THE RECORDING SECRETARY: The Recording Secretary shall have custody of books, records, documents, the Seal of the Lodge and office paraphernalia and equipment, under the general authority and orders of the President and the Board of Directors. He shall take a record and transcribe minutes of the meetings and Executive Board meetings, and shall submit the same for approval or rejection at the next succeeding meeting. He shall attest under the Seal of the Order, all duly authorized contracts of the Order. He shall conduct the general correspondence of the Lodge. He shall be the official custodian of the Constitution and By-Laws of the Order; which shall be authenticated by the Seal of the Order and the signature of the President. He shall keep a record of the official amendments adopted at meetings amending the Constitution and By-Laws, duly authenticated by the Seal of the Order and signature of the President and Recording Secretary, in a book known as The Book of Amendments to the Constitution and By-Laws. Within ten (10) days of the expiration of his term of office, or termination thereof for any reason the Recording Secretary shall deliver to his successor the Official Seal of the Order, and all books, documents, records, paraphernalia and equipment, and all other Lodge property in his possession, and shall require and receive a receipt therefore. He shall at each session of the Executive Board, submit a full and complete report in writing of his official business transacted by him subsequent to the last meeting of the Executive Board together with such recommendation as he may deem advisable.
DUTIES OF THE TREASURER: the Treasurer shall receive and take charge of all monies belonging to the Lodge, pay all orders drawn on him, signed by the President and Recording Secretary, keep an accurate account of all monies received and expended and credit each Special Account with such sums as occurs. He shall give to the Auditing Committee correct account of all money in his possession, together with the books, papers and receipts, belonging to his office, and at any time when ordered by the Executive Board, he shall deliver all monies, books and papers to the Trustees. He shall deposit all monies belonging to the Lodge in the bank to the credit of the Lodge. He shall deliver to his successor in office all books and other property belonging to the Lodge within ten (10) days of the expiration or termination of his term of office. He shall perform such other duties as are usual and incident to his office. He shall, at each session of the Board of Directors, submit a full and complete report in writing of his official business transacted by him subsequent to the last meeting of the Executive Board together with recommendations as he may deem advisable.
DUTIES OF THE TRUSTEES: It shall be the duty of the Board of Trustees to manage the property of the Lodge and all bonds of officers required by the Lodge. An inventory shall be conducted and an accounting of all property no later than the last day of February of each year with a copy of the inventory furnished to the Executive Board. All permanent invested funds of the Lodge shall be revised quarterly by the Board of Trustees and any discrepancies shall be reported to the Executive Board, and shall not have the power to appropriate any part of the funds without a vote of the Lodge. The Trustees shall be custodians of all bonds of Officers as required by the Lodge, and all deeds and valuable papers of the Lodge, which shall be kept in a safety deposit vault, premium to be paid by the Lodge.
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